Tips & Tricks:

I saved my file in Bean. Where is it?

Files saved by Bean are stored in the macOS file system (which is like a bunch of nested folders), and not in any special database. So, in short, the file is located in the folder where you saved it. 

If you do not remember where the file was saved, try these things:

1) Click the Spotlight icon and enter pertinent words from the document’s title or text in the search field. Spotlight will search your file system for matches. The Spotlight icon is the magnifying glass icon in the menu bar.

2) With Bean running, look under File > Open Recent or check Recent Items in the Apple menu in the menu bar. However, you will only find recently opened files in these menus.

3) Click the File > Save As… menu item to see what the last folder saved to was (Bean offers to save to that folder again), and then examine that folder using the Finder.

Tip: If you have a document open in Bean and you want to examine the folder hierarchy containing it, command-click the title in the title bar.

How do I delete files? How do I move files?

Use the Finder for file management. (The Finder application lets you view and change the contents of folders.) To activate the Finder, click the blue smiley face icon in the Dock.

You cannot delete a file from within Bean, you must use the Finder.

To delete files, select the files you wish to delete in a Finder window, then select File > Move to Trash, or else drag the files onto the Trash icon in the Dock. Files can be restored from the Trash later, so if you wish to actually delete the trashed files, control-click or right-click on the Trash icon and select Empty Trash.

To move files, drag selected files to other folders or drives shown in the Finder. Option-drag will copy files instead of moving them.

How do I change the generic new document settings (fonts and margins)?

In the menu bar, select Bean > Preferences… > click the New tab > then click the Document Settings… button. From here you can Change Font or change the margins, etc.

How do I change the default page size for new documents?

The default paper size for new documents can be changed in two different ways.

1. A system-wide setting is found at System Preferences > Printers & Scanners > Default Paper Size. This setting can effect other apps as well.

2. Select Bean > Preferences... > New > New Document Template: Custom. Then select the Choose Template button to select a document with the desired paper size. The two most common settings are US Letter (8.5" x 11") and A4. 

How do I change the page orientation?

In the Page Setup sheet (File > Page Setup…), select Orientation: Portrait or Landscape.

How do I create an envelope template?

Create a new document and change the paper size to match the envelope size you wish to print on, like so: File > Page Setup… > Paper Size: Envelope #10 (common in U.S.) or Envelope DL (common in Europe).

If you wish, you can create your own envelope size by selecting Paper Size: Manage Custom Sizes….

In the Page Setup sheet, select Orientation: Landscape. You may have to experiment to find the best way to insert the envelope into the printer.


Example envelope settings in the Page Setup sheet.

To make an envelope template document, make the address text into template text (select a line, then Insert > Template Text > Template Text Markers), then make the envelope document into a template document (File > Make Template). 

How do I change the new document template?

In the menu bar, select Bean > Preferences… > New > New document template: Custom. Then click the Choose Template button and select the desired file.

Note: this will “lock” the file so that Bean will treat it as a template. You can unlock a locked file by selecting the file in the Finder, then de-select Finder > Get Info… > Locked. Note that a  file does not need to be located in the /Users/<You>/Library/Application Support/Bean/Templates folder to be a custom new document template.

Also note: the file format of a custom new document template overrides Bean > Preferences… > Save > Default save format.

How do I create a reusable template document?

To create a document template from the current document, select File > Make Template. Supply a name for the template file when prompted. It will be saved to the Templates folder (which is located at /Users/<You>/Library/Application Support/Bean/Templates). The document will then reopen in Bean as an untitled copy of the original.

A document in the Templates folder, when opened using the File > Open Template… command, will open as an untitled document. Note that document files that are locked (with the File > Get Info… > Locked setting in the Finder) will also open in Bean as untitled documents.

How do I associate a file type (.rtf, etc.) with Bean so that it always opens in Bean when I double-click on a document's icon in the Finder?

In the Finder, select a file of the type that you are interested in. Next, in the Finder's menu bar, select Find > Get Info, then Open with: Bean. Then, click the Change All... button and OK the change.

To associate a single document with Bean, right click or ctrl-click the document in the Finder to show the context menu, then press the option key to reveal the Always Open With… menu item.

I use Make Plain Text, then Make Rich Text in Text Edit to 'clean' web text of formatting. Is there anything like that in Bean?

To remove styles from text, Style > Remove All Styles does something very similar. Also see Edit > Remove > Text Tables / Text Lists / Text Styles / Images & Attachments / Tab Stops.

Note that when pasting text, you can use Edit > Paste and Match Style to paste all copied text without any styles or formatting. 

Selections copied from web pages sometimes display weirdly in View > Show Layout mode. Why?

Hidden tables, used to position text, can sometimes trigger inappropriate pagination and text display. Select View > Show Invisibles to see hidden tables. Select Edit > Remove > Text Tables to remove the offending tables from a selection.

How do I auto-indent the first line of each paragraph (instead of pressing the tab key each time)?

Format > Inspector… to show the Inspector. Then, modify the Indent: First Line setting to affect the selected text. To set the first line indent amount for new documents, see Bean > Preferences… > New > Document Settings… > First line indent.

Why doesn't italics work with (for example) Lucida Grande?

MacOS uses different fonts for Bold, Italic, etc. for higher quality text output. But not every option is represented for every font. On the other hand, sometimes you get more options. Check out Helvetica Neue as an example. Note that you can change the font style of selected text easily through the drop-down menu in Bean's Inspector.


Font style options available for the font Helvetica Neue

Anything I should know about working with images in a document?

You can drag and drop image files and other attachments into a document in Bean.

Saving a document with images using .rtf or .doc format will convert the images into a .jpg, so if fidelity and speed are required, use .rtfd format instead. On the other hand, if compatibility with a non-Apple computer is required, use the .rtf or .doc formats, as they are easily read by both Word and LibreOffice. Non-image attachments (e.g., .mp4 files) must be saved using the .rtfd or .bean formats. 

Resizing an image: double-click on the image to reveal a resizing control.

Adjusting an image: select the image, then choose Edit > Change > Picture Appearance to show a panel with tools for adjusting the image appearance.

How do I make a box around text like the following one?

Follow these steps:

1. Select the text you want in a box

2. In the menu: Format > Table

3. Make the 'table' 1 row by 1 column

4. Adjust the Cell Border and Cell Background colors

How do I select linked text? It keeps opening a browser window!

Position the cursor just beside the linked text and use [Shift] + arrow keys to select.

How does “Preferences > Save > Autosave documents changes every … minutes” work?

To activate autosave for all documents, select Bean > Preferences… > Save > Autosave documents every ... minutes.’ Bean will then safeguard any changes to documents open in Bean at the interval you specify. If Bean quits unexpectedly, Bean will open the last safeguarded version of the document so you do not lose your changes.

Note: this only applies to documents opened after “Autosave…” is selected.

Autosave will *not* save your files if you quit the app or close the document window without saving the document first (in other words, if you select Don’t Save when prompted to save a file). So, you must explicitly save the file if you wish to keep it.

Why can’t I add italics and bold to parts of the text? Is this a bug?

You are probably editing a plain text file, which contains no formatting beyond characters, spaces, tabs, and returns. Copy and paste the document contents into a new rich text document if you want to add formatting.

The plain text format is used for various purposes, including the following:

How do I uninstall Bean?

1. Drag the Bean application icon from the folder where it is located (probably Applications) onto the Dock's trash icon. You may need to authenticate this action with your system password. (If you can't locate, search for it using Spotlight.)
2. You can also trash the following file (which tracks user settings for Bean):